Abstract submission
Your abstract will be strictly reviewed by our Programme Committee. If you have never written an abstract before, you are welcome to use this brief guide on abstract writing by Philip Koopman.
Oral presentation
- The presentation must be 10 – 12 minutes long with additional 3 – 5 minutes for questions to the presenter and shall not exceed 15 minutes of overall presentation time.
- While preparing, please be aware of the audience consisting of young researchers most probably not well familiar with the context of your research. Therefore, we strongly advise including a brief introduction to your field of research.
- You are welcome to prepare your presentation with our slide template.
- All presenters must be present before the session starts and check-in with the Session Chair. If the speaker is not present before the session, the Organising Committee deems the presentation as not presented, therefore, it will be removed from the abstract book.
- You must upload the presentation file at the designated room at least two hours before your presentation session to check if everything is working properly. If your session starts after the keynote talk, you must upload the file before the keynote speaker presentation.
- We kindly ask to use the online upload system for everyone’s convenience following this link.
Poster presentation
- Participants have to print and bring their own posters in the size A0 (841 x 1189 mm) or A1 (594 x 841 mm). Please note that the poster has to be in a vertical (portrait) position.
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You can hang your poster at the designated stand (check program for the number) on the day of your session as soon as 9 AM.
- We would like to remind that all posters must be hung at the designated stand (check program for the number) on the day of the participant’s session, but no later than 2 hours before the Poster session.
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During the Poster session the presenter must stay at their poster throughout the whole session. If there is no presenter at the poster stand, the Organising Committee deems it as not presented, therefore, it will be removed from the abstract book.
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Your poster should include:
- The paper title and all authors at the top of the poster
- A brief introduction, goals, experimental detail, conclusions, and references; presented in a logical and clear sequence
- Explanations for each graph, picture, and table
Please note that photos and footage will be taken throughout Open Readings 2025. These will be used by the organizers of the conference for marketing and publicity on our website and social media or in third party publications. Please contact the event organizers if you have any concerns or if you wish to be exempted from this activity.
Registration and participation are completely free! If you need any additional information or you have any questions, please do not hesitate to contact us directly via e-mail [email protected].
FAQ:
You can find the nine available topics by scrolling to the end of the main ‘Open Readings’ page.
The participant has to have completed the conference registration form, which will be evaluated by the conference programme committee. Each participant will be informed about the decision on participation/acceptance. During the conference, research must be presented at the venue as a poster/oral presentation during each participant’s scheduled session. In case the participant is not present during their assigned time slot, their abstract will not be published in the abstract book.
After submitting your registration form you will receive two evaluation emails. The first one will confirm whether or not your abstract meets the provided template. In the case of it not meeting the template, you are granted two weeks to make corrections and resubmit. After a successful template confirmation, your abstract is ready to be evaluated by the Programme Committee. The second email you receive will inform you about the decision on abstract acceptance. No further changes will be allowed to be made after the Programme Committee evaluation, regardless whether the abstract is accepted or rejected.
The participant has to print out and bring their own posters in the size A0 (841 x 1189 mm) or A1 (594 x 841 mm). Please note that the poster has to be in a vertical (portrait) position.
Yes, if accepted by the Programme Committee, a participant may present more than one presentation under their name, however, different research should be presented in each presentation. One may also present a poster presentation in place of another person, however, only the one presenting will acquire a Certificate of Participation in their name.
The participant can set up their poster as early as 9AM on the day of the session but no later than 2 hours before the start of the Poster session and must stay next to their poster throughout the entire session. If the participant is no where to be found near his poster, they will not receive the certificate of participation.
For your abstract and poster you should use IEEE citation style (instructions can be found here)
