This privacy policy describes how we collect, use, and protect the personal information you provide to us when you register for our conference. By registering for our conference, you consent to the collection, use, and disclosure of your personal information as described in this privacy policy.

1. Controller and Data Protection Officer

The controller of your personal data is “Open Readings” organization, located at Saulėtekio av. 9. Our data protection officer can be contacted at [email protected]

2. Legal Basis for Processing

We process your personal data on the following legal bases:

Consent: You have provided your consent to the processing of your personal data for the purposes described in this privacy policy.
Contract: Processing your personal data is necessary to perform our obligations under the contract between you and us.
Legitimate interests: We may process your personal data for our legitimate interests, such as improving our conference and related services.

3. Types of Personal Data We Collect

We may collect the following types of personal data from you when you register for our conference, or other events:

Name and contact information: We collect your name and email address.
Academic information: We may collect information about your academic status, such as the title of your work, co-author names, your personal academic title and your current academic affiliation.

We use the personal data you provide to us for the following purposes:

To process your registration and communicate with you about the conference.
To send you information about the conference, including updates and reminders.
To provide you with access to the conference materials and other resources.
To improve our conference and related services.

4. Recipients of Personal Data

We may disclose your personal data to the following categories of recipients:

Service providers: We may share your personal data with service providers who perform services on our behalf, such as sending emails.
Conference organising partners: We may share your name and affiliation with “GO Vilnius” and/or other conference organisers for organisational purposes.
Legal purposes: We may disclose your personal data to law enforcement authorities or other third parties if we are required to do so by law or if we believe that such disclosure is necessary to protect our rights, the rights of our users, or the public.
International transfers: If we transfer your personal data to recipients located outside of the European Economic Area, we will ensure that appropriate safeguards are in place to protect your personal data, such as by using standard contractual clauses approved by the European Commission.

5. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which we collected it, unless a longer retention period is required by law. We will also retain your personal data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

6. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

Right of access: You have the right to obtain a copy of your personal data that we hold.
Right to rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold.
Right to erasure: You have the right to request that we delete your personal data.
Right to restrict processing: You have the right to request that we restrict the processing of your personal data.
Right to data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
Right to object: You have the right to object to the processing of your personal data for certain purposes, such as direct marketing.

To exercise these rights, please contact us at [email protected]. We may ask you to verify your identity before fulfilling your request. We will respond to your request within the timeframes required by law.

Please note that some of these rights may be limited by law or our legitimate interests. For example, we may not be able to delete your personal data if we need it to comply with a legal obligation or defend ourselves against a legal claim.

8. Security Measures

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, use, disclosure, alteration, or destruction. We use secure servers and implement access controls to protect your personal data. However, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee the absolute security of your personal data.

9. Cookies and Similar Technologies

We may use cookies and similar technologies to collect and store information about your use of our website. Please refer to our cookie policy for more information about the cookies we use and how you can manage them.

10. Changes to this Privacy Policy

We may update this privacy policy from time to time to reflect changes in our data practices or applicable law. If we make significant changes, we will notify you by email or by posting a notice on our website.

11. Contact Us

If you have any questions or concerns about this privacy policy or our data practices, please contact us at [email protected].

Cookie Policy

This cookie policy explains how we use cookies and similar technologies on our website. By using our website, you consent to our use of cookies and similar technologies as described in this policy.

1. What are Cookies?

Cookies are small text files that are stored on your device when you visit a website. They are widely used to make websites work, or work more efficiently, as well as to provide information to the website owners. Cookies may be set by the website you are visiting, or by third parties.

2. What Cookies do we Use?

We use the following types of cookies on our website:

Necessary cookies: These cookies are essential to make our website work properly. They enable you to navigate our website and use its features, such as accessing secure areas of the website.

3. How to Manage Cookies

You can control the use of cookies on our website through your browser settings. Most web browsers allow you to delete or block cookies, as well as to customize your cookie settings. However, please note that if you disable cookies, you may not be able to use certain features of our website.

4. Changes to this Cookie Policy

We may update this cookie policy from time to time to reflect changes in our data practices or applicable law. If we make significant changes, we will notify you by email or by posting a notice on our website.

5. Contact Us

If you have any questions or concerns about this cookie policy or our data practices, please contact us at [email protected] .